hotkeyhubltd.com

Hotkey Hub

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Privacy Policy

Background

Hotkey Hub Limited understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, https://hotkeyhubltd.com/ (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of our Privacy Policy is deemed to occur upon your first use of our Site. You will be required to read and accept this Privacy Policy when signing up for an Account. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

1. Definitions & Interpretation

In this Policy the following terms shall have the following meanings:
  • Data Protection Regulations means the Data Protection and Privacy Electronic Communications (EU Exit) Regulations 2019, which incorporates the EU Regulation 2016/679 General Data Protection Regulation into UK law (“UK GDPR”).
  • Personal data means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data.
  • We/Us/Our means Hotkey Hub Limited, a company registered in England under number 14808588, with a registered office at 113 Halliwell Road, Bolton, England, BL1 3NE.
  • EU means the European Union.
  • UK means the United Kingdom.

2. Information About Us

2.1 Our Site is owned and operated by us.
2.2 We are registered with the Information Commissioner’s Office under the Data Protection Act 2018. ICO Registration Number: ZB554979
2.3 Our Data Protection Officer can be contacted via admin@hotkeyhub.com

3. What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and advise you to check their privacy policies before providing any data.

4. Your Rights

You have rights under the Data Protection Regulations, including:
  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to be forgotten
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights related to automated decision making and profiling
  • For more, contact us (see section 15) or the Information Commissioner’s Office.

5. What Data Do We Collect?

We may collect the following types of data:
  • Full name, address, date of birth, gender, contact details
  • Employment and financial information
  • Browser and technical data (IP address, cookies, web history)
  • Records of communications (calls, emails, etc.)

6. How Do We Use Your Data?

We use your data for:
  • Providing and managing your account
  • Personalising your experience
  • Fulfilling legal and contractual obligations
  • Marketing (with consent)
  • Improving services via analytics
  • Handling reviews (via platforms like Trustpilot)

7. Legitimate Interest

We may use your data under legitimate interests, such as:
  • Security and fraud prevention
  • Direct marketing
  • Improving products and services
  • Legal compliance
  • You may object to this at any time.

8. How and Where Do We Store Your Data?

  • Stored in the UK/EEA or securely outside with adequate protection
  • Data transfers include encryption, secure protocols, contracts
  • Retention depends on purpose, usually up to 6 years

9. Do We Share Your Data?

We may share your data with:
  • Service providers (CRM, mailing, hosting, etc.)
  • Regulatory bodies (FCA, ICO)
  • Marketing partners (with consent)
  • Facebook Ireland for advertising (joint controller – see their Privacy Policy)

10. Business Transfers

If our business changes hands, your data may be transferred to the new owner under the same privacy terms.

11. Controlling Your Data

You can:
  • Opt out of marketing
  • Use TPS/MPS/CTPS preference services
  • Control cookie usage (see section 14)

12. Withholding Information

You may access our site without providing personal data.

13. Accessing Your Data

You may request a copy of your data from us at no cost. Email: admin@hotkeyhub.com

14. Use of Cookies

We only use strictly necessary cookies for website functionality. No tracking, analytics, or marketing cookies are used.

15. Contact Us

16. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on Our Site. Check this page regularly.
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